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Careers at Union

Union’s Official Jobs Listing

REGISTRAR 

Description of the Position:

Reports to the Dean of Academic Affairs.  The functions and activities of the Registrar’s office include: management of student academic records, registration, assignment of classroom space, grading, enrollment projections and analysis of trends, degree tracking, enrollment verification, graduation certification, FERPA compliance, and all other areas of enrollment management.

Duties/Responsibilities:

Essential Registrar Duties and Responsibilities:  (other duties may be assigned)

  • Implements the procedures for the enrollment and registration of students.
  • Develops and administers policies pertaining to the overall record keeping function of Union including class rosters, permanent student records, special doctoral records, transcripts, credits, grading, withdrawals and statistical information.
  • Prepares degree audits, ensures students have met degree requirements, and certifies students for graduation
  • Supports the work of faculty advisement of students
  • Prepares enrollment reports for internal use and federal, state, and accrediting agencies.
  • Prepares and publishes the annual course catalog.
  • Coordinates with the Information Technology office to acquire UNIs (University network ID) for lecturers.
  • Oversees preparation of grade report each semester for review by the Committee on Standing.
  • Works in conjunction with Director of Worship to organize Commencement.
  • Serves on the Academic Affairs Committee
  • Works closely with colleagues in the Academic Office, particularly the Associate Deans of Academic Affairs, Admissions, and Student Affairs

Minimum Requirements:

  • Bachelor’s degree plus 3 years of directly related work experience.
  • Knowledge of computerized student records and student registration systems. Familiarity with Blackbaud preferred.
  • Skilled in the use of computers, preferably in a PC Windows – based operating environment; advanced MS Excel and Outlook skills.
  • Ability to communicate effectively both in oral and written format.
  • Ability to work effectively with diverse group of administrators, faculty, staff, and students, and must possess excellent judgment and ability to problem solve.
  • Ability to organize and manage a complex record keeping function.
  • Ability to prepare, maintain and interpret statistical data.
  • Demonstrated knowledge about best practices related to the work of a registrar and FERPA and other relevant federal and state policies and requirements.
  • Detail oriented.
  • Ability to maintain confidentiality.
  • Ability to multi-task and prioritize.

To apply please email cover letter and resume to HRStaff@uts.columbia.edu


ADMINISTRATIVE ASSISTANT 

Description of the Position:

Reporting to both the Deputy Vice President of Buildings and Grounds and the Director of Housing and Campus Services, the administrative assistant provides a high level of clerical support in the Facilities Office. The administrative assistant is the first point of contact for most members of the Union Community with the Facilities Department and is responsible for appropriately directing questions, concerns, and requests to the facilities staff.

Duties/Responsibilities:

Answer, screen and transfer inbound phone calls.

  • Answer, screen and transfer inbound phone calls.
  • Make appointments; maintain DVP’s calendar; edit, draft correspondence.
  • Reconcile credit card expenses in Concur System for both DVP and DHCS
  • Manage meeting space reservations, input room reservation requests into Meeting Room Manager
  • Receive Room Reservation sheet, Assign room & confirm availability with requestor
  • Assign set-up requirements to responsible personnel as required
  • Follow-up with residents and staff regarding assigned work to ensure the job was completed satisfactorily, and maintain quality control log.
  • Assist the DVP with recordkeeping; maintaining inventory of all equipment; make keys and manage key inventory
  • Prepare all documents for distribution in electronic format, including minutes of staff meetings, project proposals, etc.
  • Attend meetings as required and requested. Take minutes as required.
  • Reconcile assigned accounts with attention to financial policies, balances and expenditure detail; process all vendor invoices through Union’s on-line system, and maintain hard copy files of same.
  • Contact appropriate personnel in emergency situations.
  • Contact vendors on behalf of DVP.
  • Process payroll of Grubb and Ellis facilities staff as requested by DVP.
  • Verify and enter data (i.e. utility usage data for “energy star”) to comply with local law codes.

Qualifications and Requirements

  • High School diploma or GED with three to five years of related office experience required. Associate Degree or business school certificate with two years OF experience, preferably in a similar setting highly desirable.
  • Ability to work independently and on a team. • Must be proficient in the use of personal computers, Excel, Word, PowerPoint and related software applications. Ability to draft correspondence as required.
  • Ability to maintain confidentiality.
  • Experience in time management, planning, organizing, problem assessment, and problem-solving.
  • Attention to detail and accuracy.
  • Stellar customer service skills; excellent communication skills both orally and in writing.
  • Ability to gather data, to compile information, and prepare reports.

 

To apply please email cover letter and resume to HRStaff@uts.columbia.edu