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Union’s Official Jobs Listing

DIRECTOR, ALUMNI/AE RELATIONS

Description of the Position:

The Director for Alumni/ae Relations will be responsible for planning and implementing a national alumni/ae chapter program that connects and engages alumni/ae in the life of the Seminary in ways that support and promote Union’s mission.

Duties/Responsibilities:

Responsibilities include, but are not limited to, establishing and building relationships with and formal networks of alumni/ae locally, regionally, and nationally to advance the goals of the Seminary; staff the Alumni/ae Council of the Seminary; plan, implement and promote alumni/ae programs that support Union’s mission and goals; assist with organizing and planning of alumni/ae participation and support of Seminary-wide events such as ReUnion, Convocation, Commencement, and other programs as needed; prepare, monitor, and administer budget, and function as editor-in-chief of the Union Network magazine.

Knowledge, Skills, and Abilities Required

  • BA/BS with a minimum of 5 years in development/advancement or a related field
  • Must have experience in/understanding of database management, specifically with Blackbaud Raiser’s Edge, Excel, Word, PowerPoint
  • Must be able to work some evenings and weekends to support special events
  • Must have strong interpersonal, written and verbal communications skills
  • Must be able to fulfill responsibilities with high standards in donor cultivation and stewardship, and support Union’s mission
  • Must be willing to travel, approx. one week/month for Union Network business
  • Must have own vehicle and a valid driver’s license

 Key Accountabilities:

  1. Establishes the direction and priorities for Alumni/ae Relations at Union:
  • Development of the long term alumni vision and planning
  • Develops the annual department plans and priorities and goals, as part of the development operating plan for the year
  • Develops and maintains enhanced partnerships with related departments on campus, most specifically President’s Office, Development, Communications and Marketing, Registrar’s Office, Dean’s Offices, and Research
  • Participates in senior level meetings as necessary to keep abreast of Union’s goals, while keeping the Senior Management team informed on Alumni relations and advancement matters
  1. Responsible for the implementation and achievement of alumni/ae relations goals within the Development Operating Plan:
  • Ensures that alum relations plans are delivered efficiently and on time
  • Develops, monitors and adheres to the annual Alumni Affairs budget, within the Development Office budget
  • Provides strategic direction, leadership and administrative support to the Union Alumni Council. This includes recruitment and ongoing personal stewardship of (approximately) 20 alumni members.
  • Manages a portfolio of alums that includes: Alumni/ae Council members, former Alumni/ae Council members; and a revolving group of higher-net-worth alums who are major gift prospects
  1. Accountable for the engagement of 6,000 alumni in New York, nationally and internationally:
  • Care and feeding of Union’s 12 (and growing) alumni/ae chapters in Atlanta, Boston, Cleveland, New Jersey, New York, San Francisco, Seattle, Washington DC, and Western Massachusetts, as well as the African American Alum Network, the Asian Pacific Islander Alum Network, the Latino/a Alum Network, and the Unitarian Universalist Network.
  • Establishment of new alumni/ae chapters as necessary
  • Act as publisher/chief editor of the Union Network Magazine, a bi-annual publication
  • Delivering alumni communications, strategies and plans; eblast, etc.
  • Establishing and delivering alumni services and programs under the umbrella of “Going Back and Giving Back” including service to alums and prospective students
  • Leading outreach strategies (including events and services)
  1. Responsible for advancing prominent alumni relationships for the benefit of the Seminary, including but not limited to:
  • Fundraising (Annual Giving, Major Gifts, Planned Gifts)
  • Student Recruitment
  • Research
  • Advocacy
  1. Provides leadership, direction, coordination, support and/or expert advice to senior administration and throughout the Seminary on issues relating to alumni:
  • Provides strategic counsel to the President, EVP, Dean, VP Development and others as it relates to alumni
  • Delivers campus-wide leadership around engaging alumni

Position available beginning July 1, 2017

To apply please email cover letter and resume to HRStaff@uts.columbia.edu

REGISTRAR 

Description of the Position:

Reports to the Dean of Academic Affairs.  The functions and activities of the Registrar’s office include: management of student academic records, registration, assignment of classroom space, grading, enrollment projections and analysis of trends, degree tracking, enrollment verification, graduation certification, FERPA compliance, and all other areas of enrollment management.

Duties/Responsibilities:

Essential Registrar Duties and Responsibilities:  (other duties may be assigned)

  • Implements the procedures for the enrollment and registration of students.
  • Develops and administers policies pertaining to the overall record keeping function of Union including class rosters, permanent student records, special doctoral records, transcripts, credits, grading, withdrawals and statistical information.
  • Prepares degree audits, ensures students have met degree requirements, and certifies students for graduation
  • Supports the work of faculty advisement of students
  • Prepares enrollment reports for internal use and federal, state, and accrediting agencies.
  • Prepares and publishes the annual course catalog.
  • Coordinates with the Information Technology office to acquire UNIs (University network ID) for lecturers.
  • Oversees preparation of grade report each semester for review by the Committee on Standing.
  • Works in conjunction with Director of Worship to organize Commencement.
  • Serves on the Academic Affairs Committee
  • Works closely with colleagues in the Academic Office, particularly the Associate Deans of Academic Affairs, Admissions, and Student Affairs

Minimum Requirements:

  • Bachelor’s degree plus 3 years of directly related work experience.
  • Knowledge of computerized student records and student registration systems. Familiarity with Blackbaud preferred.
  • Skilled in the use of computers, preferably in a PC Windows – based operating environment; advanced MS Excel and Outlook skills.
  • Ability to communicate effectively both in oral and written format.
  • Ability to work effectively with diverse group of administrators, faculty, staff, and students, and must possess excellent judgment and ability to problem solve.
  • Ability to organize and manage a complex record keeping function.
  • Ability to prepare, maintain and interpret statistical data.
  • Demonstrated knowledge about best practices related to the work of a registrar and FERPA and other relevant federal and state policies and requirements.
  • Detail oriented.
  • Ability to maintain confidentiality.
  • Ability to multi-task and prioritize.

To apply please email cover letter and resume to HRStaff@uts.columbia.edu