Student Credit Card Receipt Submission

The Student Senate credit card can be used by Union students for caucus or student events. Please fill out the form below to submit receipts from purchases with the Student Senate credit card.

Please take a picture of receipts immediately after all purchases.

Return the credit card and the completed form below, including attachments for all receipts for your purchases. It is solely the responsibility of the card requester to be accountable for all receipts from purchases. Loss of receipt will preclude future use of the card.

If you have any questions, please reach out to Hannah Ervin at

  • Personal Information

  • Date Format: MM slash DD slash YYYY
  • Event Planning

  • Please share the vendor, item and amount on each receipt.
    Date of PurchaseVendorItemsAmount 
  • Approval:

  • Receipts

  • Please label each receipt: LastName-Vendor-Total. Please include any other relevant documentation, if applicable.
    Drop files here or
  • The Student Senate Treasurer, the Office of Student Life, and the Office of Finance and Operations are all responsible for independent approval of expenses. Please be aware that procedures for reimbursement are done with respect to the various requirements of each particular office.
    If you have not already submitted a W9 form to Union Theological Seminary, please check with the Treasurer to see if you are in UTS’s financial records. Forms can be found online at You may submit this to the Treasurer or directly to Bethany Vaughan in the Office of Finance and Operations at
    Please be prepared to provide supporting documentation (e-mails, fliers, etc) of event or project if requested.