Department: Academic Affairs

Division: Student Affairs

Reports to: Associate Dean for Student Affairs

FLSA: Non-Exempt  Collective Bargaining Unit: Yes

Position Summary: Provides a high level of administrative support in the Offices of Student Affairs and Registrar.

ESSENTIAL DUTIES:

Office of Student Affairs – 75%

• Provides administrative support in the Office of Student Affairs and in the management of Associate Dean for Student Affairs calendar.
• Assists with office coverage and reception as well as with event planning, making travel and conference arrangements, calendar maintenance and drafting and editing correspondences.
• Assists with student orientation and commencement; disseminates information to members of the Union community and outside constituents, as needed.
• Processes health insurance enrollment, immunization and disability certification submissions.
• Assists with proctoring exams requiring special accommodations.
• Updates web-based job board as well as student and general bulletin board(s), as needed.
• Prepares agendas, documents and minutes for meetings, as necessary.
• Creates and manages filing and student information database systems; assists with moving to an efficient and paper-less running of the office; assists with reports; and acts as a liaison to Facilities and IT on office and technology-related matters.
• Serves as a Designated School Official (DSO) to assist in the preparation of F-1 SEVIS I-20 Forms for incoming and returning international students and their dependents. Maintains international student records/files to meet compliance standards as regulated by the Department of Homeland Security (DHS). Assists in monitoring all international student SEVIS activities, which includes audits and status alerts.
• Assists in preparing reinstatements, change of status, work authorizations, and optional practical training documents and other immigration/visa related documents to request action by different entities as regulated by the DHS.
• Other duties as deemed necessary.

Office of the Registrar – 25%

• Assists in reviewing and generating transcripts as requested by students.
• Completes enrollment verifications as requested by third-parties including confirmation of student consent.
• Proofreads course-related materials for accuracy such as descriptions and schedules.
• Provides support in maintaining the Registrar’s calendar including scheduling meetings.
• Serves as back-up for proctoring the modern language exams held twice a semester.
• Provides support during orientation including course registration and collection of demographic data.
• Assists with various commencement tasks including proofreading diplomas, distribution of invitations and robes.
• Other duties as deemed necessary.

Required Qualifications: To perform the job successfully, an individual must have a broad range of people and technical skills. He/she must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required.

• Associate’s degree or equivalent from a technical or business school required, plus 2 years of office experience or administrative experience in an academic setting. BA/BS degree preferred.
• Understanding of educational technology is essential. Must have excellent planning, time management, problem-solving, analytical, and organizational skills; computer literacy with proficiency in Microsoft office, database management and other relevant computer programs; knowledge of clerical procedures and operating office equipment.
• Ability to work with all levels of management, staff, student and the general public in a fast paced office. . Must have an appreciation and understanding of the intellectual, spiritual, social and political culture of a progressive interdenominational theological school as well as high tolerance for differences expressed with strong conviction. Must enjoy working at a high-energy, high-motivational level
• Possess knowledge of business administration; detail – oriented, adaptable, flexible and must be able to work independently and as part of a team.
• Proficient in spreadsheets, database management and other relevant computer programs; ability to gather data, to compile information, and prepare reports.
• Stellar customer service and interpersonal skills; excellent communication skills both orally and in writing.
• Ability to maintain confidentiality.

Union Theological Seminary seeks to make an appointment in the area of early Church History / Christian History. The appointment is offered with open rank, at either tenure-track Assistant Professor level or Associate or full Professor with tenure, as appropriate to the successful candidate’s qualifications and experience.

The seminary is looking for a scholar with broad interests in late antique and Byzantine Christian history. The scholar will be committed to researching and teaching across the range of early church history, integrating the history of doctrines, church politics, and cultural traditions, including liturgy, spirituality and artistic expression. The seminary is committed to supporting research and teaching in the theological and cultural traditions of the Christian East, though not to the exclusion of other traditions.

The seminary will look with particular interest at historians whose work includes some of the following subject areas: Christianity beyond the major European traditions, including the experiences of Africa and Asia; the religious experience of women and men, as laypeople and as members of religious communities; the racial, ethnic and cultural diversity of early Christianity; Christian encounters with other religious traditions.

The successful candidate will be expected to take a full share in the teaching of Christian History within the historical field, including responsibility for an introductory course on the first millennium C.E. in both the Eastern and Western Churches. The appointee will also offer a range of elective courses in late antique and Byzantine studies. The scholar will take responsibilities in the seminary’s doctoral program as required, and will share in the administrative work expected of a full-time faculty member. Union desires an excellent teacher who can draw out the relevance of history for the present.

This position will be supported by, and meet the criteria for, the Ane Marie and Bent Emil Nielsen Chair in Late Antique and Byzantine Christian History. If the appointment is made at the level of full professor, election to this chair may be made on appointment. If the appointment is made at a less senior level, the chair may be awarded subsequently as part of an internal promotion.

Union Theological Seminary, an equal opportunity employer, seeks a racially diverse, broadly representative faculty that is sensitive to cross-cultural issues.

Candidates should submit a letter of interest, curriculum vitae, transcripts, and three letters of recommendation to: Mary C. Boys, Vice-President of Academic Affairs and Dean: mboys@uts.columbia.edu .

Please use as subject line: EARLY CHURCH HISTORY

To ensure full consideration, complete application materials must be submitted by December 15, 2017.

Description of the Position:

The Associate Director, Alumni/ae Relations and Individual Giving is a new position for the Seminary, which is designed to strengthen relationships within Union’s alum and donor community with both a Greater NY and a national focus. The Associate Director, Alumni/ae Relations and Individual Giving of will work in close partnership with the Director of Alumni/ae Relations in strengthening fundraising activity throughout Union’s recently established alumni/ae network.

Union Theological Seminary is seeking a strategic, innovative, and proactive Associate Director, Alumni/ae Relations and Individual Giving to further enhance the fundraising capacity of the Seminary’s individual giving program. The Associate Director will be a sophisticated, high-energy individual with a passion for the mission of the Seminary. S/he will work collaboratively to identify, cultivate, solicit and steward relationships with Union alums and donors with the capacity to make annual, major, and planned gifts. The individual will have demonstrated expertise in developing gift strategies, connecting stakeholders to an institution, building key relationships and closing gifts. The gift officer will personally manage and maintain a portfolio of 150+ alums and friends and will develop strong relationships that help maximize giving potential over time.

Duties/Responsibilities:

• Actively manage a portfolio of 150+alums, donors, and family foundation prospects with Moves Management techniques securing annual gifts, and major commitments, both current and deferred, with a major focus on securing planned giving agreements.
• Work closely with the Director of Alumni/ae Relations and the VP for Development as well as Seminary leadership (staff and volunteer) to assist in the identification, cultivation, solicitation, and stewardship of donors and donor candidates.
• Develop and document cultivation and solicitation strategies and proposals.
• Inspire donor candidates to make meaningful investments in the Seminary through developing long-standing donor relationships.
• Help build the major gift pipeline, identify innovative fundraising opportunities and create engagement strategies that increase donor giving and retention for the Campaign and beyond.
• Ensure that donors in your portfolio are acknowledged, recognized, and stewarded in timely and meaningful ways.
• Provide timely, written reports on the outcomes of cultivation and solicitation activities, including follow up, contact reports, strategy updates and additions/revisions to Raiser’s Edge.
• Embrace prospect management procedures and protocols on coordinating cultivation and solicitation activities, calendaring plans, documenting strategies, reporting on results, and participating in regularly scheduled prospect management meetings. Meet or exceed annual financial and visit goals.
• Travel extensively (1-2 weeks/month) and consistently, participating in major gift prospect and donor-related activities such as cultivation events and face-to-face visits.

Minimum Requirements:

The ideal candidate will have a commitment to higher education and social justice with the ability to serve as a compelling ambassador for the Seminary. Proficiency and natural ability to take the Seminary’s subject matter and inspire funding.

• Experience in and commitment to using computer-based donor relationship management systems (e.g., Raiser’s Edge) in support of fundraising efforts.
• Personal characteristics associated with successful fundraising professionals, including a vigorous work ethic, sound judgment, impeccable integrity, demonstrated initiative, appropriate professional appearance, intellectual curiosity, personal and professional stamina, and the temperament to work effectively and productively with colleagues, alums, donors, volunteers, etc.
• Excellent interpersonal skills, including the ability to communicate effectively and concisely (both in writing and orally) with multiple audiences; listens as well as gives advice; and respects others.
• Strong planning and organizational skills.
• A positive, enthusiastic attitude and proven success as a strong, diplomatic and collegial colleague.
• Demonstrated ability to manage multiple projects and deadlines.
• A broad knowledge of and willingness to learn about industry best practices, standard operating procedures, and new approaches to philanthropic giving.

Preferred education and experience:

• Bachelor’s degree required; advanced degree and/or record of continuing professional development preferred.
• A proven track record of developing successful individual fundraising strategies that expand the base, grow revenue, and strengthen existing donor relationships.
• Experience personally cultivating, soliciting, and stewarding gifts at the five- six-, and seven-figure level.
• Experience managing a portfolio, working with donors and donor candidates and securing gifts.
• Demonstrated analytical and strategic fundraising skills with the ability to recognize short- and long-term opportunities.
• Experience working closely with senior leaders, high-level volunteers, and high-net-worth individuals. Ability to work independently and within a team environment.
• Excellent donor, prospect, volunteer and board communications/relations skills.
• Prior experience working on a large-scale, campaign for a complex organization.