To apply for any of the positions listed on this page, please send a cover letter and resume to firstname.lastname@example.org and please indicate the specific job title in the subject line.
Union Theological Seminary is an Equal Opportunity Employer and acts in accordance with applicable laws in all of our hiring and employment practices. Union considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, ability, marital status, sexual orientation, or any other protected factor under federal, state, or local law.
Please contact Chief Human Resources Officer, Diana Torres-Petrilli | (212) 678-8011
Current Job Openings
Business Office Coordinator
Under the direction of the Director of Finance and Business, the coordinator provides essential administrative support for the business activities of the business office, the academic office, and the school.
- Manage the department’s electronic and physical mail.
- Reviews daily and handles appropriately, including filing documents, redirecting to appropriate people, or handling tasks as needed.
- Manage the business office filing, including electronic files (statements, notices, reconciliations) and physical files/paper documents.
- Obtain and electronically file monthly investment and bank statements
- Maintain and update contact lists for all investment and bank statements
- Files grant and project paperwork
- Manage and file invoices, credit card statements, and all other essential documents
- Provide critical payroll support by routing payments into the payroll system through Personnel Action Forms (PAFs) for assigned areas, including
- Guest lecture honorarium when processed through payroll
- Part-time and non-tenure-track faculty appointments at the time of hire and/or renewal.
- Provide critical accounts payable and vendor support, including
- Request W9s and enter new vendors into web invoicing, following up as needed in a timely fashion.
- Route and electronically file UTS contracts
- Mail and file copies of AP checks.
- Process financial transactions for the business office and other support areas
- Process business office payments, including insurance, legal fees, consultants, and others, etc.
- Manage assigned credit card transactions, including receipts, allocations, and reconciliations.
- Process vendor payments, check requests, expense, and travel reimbursements
- Route and track documents for signature through Docusign, mail, and/or other systems
- Order office supplies and maintain inventory
- Tracks and follows up on all Insurance Coordination
- Work with broker to complete annual renewal applications and other documentation
- Obtain, track and file insurance certificates and claim information
- Follows up in a timely and appropriate fashion so that all insurances are current
- With the Director of Finance and Business, create and distribute quarterly actual to budget reports across the school.
- Other duties as required to support an efficient and organized business office (calendar maintenance, copying, filing scanning, etc.)
- Bachelor’s degree and at least three to five years of experience working in a complex business office
- Demonstrate the ability to work in Excel, Word, and PowerPoint.
- Demonstrate the ability to effectively juggle multiple deadlines and requests
- Demonstrate the ability to work effectively and collegially with others
- Strong written and verbal communication skills
- Experience working with a business general ledger is highly desired
Vice President, Communications & Marketing
Union Theological Seminary of New York is an independent, progressive, ecumenical seminary with a deep commitment to interreligious engagement and reflecting the cooperative cultivation of spirituality, activism, leadership, and social justice. Today, UTS lives out its formative call to service by training people of all faiths and none who are called to the work of social justice in the world.
As we continue to grow, we seek a Vice President of Communications and Marketing to serve as a key member of the UTS leadership team. Through partnering with the President and Executive Team, the VP will advance the Seminary’s social justice and spiritual mission, cutting-edge reputation, and longstanding global visibility while bringing strategic and imaginative thought leadership to this dynamic and evolving historic institution. The VP will develop and lead all external and internal communications and marketing strategies and plans, with clear performance metrics. Knowledge of current social media communication tactics, particularly in progressive contexts, is critical to the success of this role.
Our ideal candidate must be agile, innovative, collaborative, proactive, highly creative, and passionately committed to the wide range of social justice issues central to UTS’s academic identity. Along with marketing and communications experience and the demonstrated ability to develop and implement effective marketing strategies, especially in the content marketing and digital content space, we require candidates to have a demonstrated commitment to anti-racism, equity, inclusion, and diversity.
Specific responsibilities include but are not limited to:
Thought Leadership and Management
- Provide guiding leadership for the Board of Trustees’ Communications Committee and prepare agendas and presentations for the Committee and the Board.
- Advise senior management regarding strategic planning, marketing, and communications, including execution of reputation management and crisis communications, as needed.
- Work with Development leadership to identify and promote programs that drive constituency engagement and donor-development in fundraising and campaign execution.
- Lead and manage Communications Department team consisting of several full-time and part-time staff members and highly motivated student interns.
- Serve, when appropriate, as Union spokesperson
- Create and implement a comprehensive communications (external and internal), marketing/branding strategy and implementation plan that stretches across all platforms (marketing, media relations, social media, advertising) and aligns with Union’s academic, justice-driven mission and strategic goals.
- Lead proactive efforts to promote thought leadership of Union’s president and faculty (as one example, our recent hiring of Dr. Cornel West), by identifying and actualizing high-value media engagements or public events.
- Work with Admissions and Financial Aid Office to develop and manage metrics-driven marketing strategies to support recruitment and enrollment goals, leverage our Slate CRM platform, and evaluate effectiveness of marketing activities, including a growing digital marketing initiative for new online and in-person programs and their expanding constituent-base.
- Promote Union events, outstanding students, alumni/ae, and stellar programmatic partners such as Episcopal Divinity School at Union, and work with affiliate initiatives such as Kairos Center (Poor People’s Campaign), Center for Earth Ethics, Rise Program (for women of color in ministry), Buddhism and Activism Network, Encore Program for vocational mentoring of people over 55, Visions Arts Imitative, and more, across all communications channels.
- Advise on design, language and tone of Union branding and collateral across all departments. Ensure messaging is inclusive, diverse and equitable and reflective of Union’s social justice and multi-religious values.
- Lead engagement with professional associations and peer institutions in higher education and theological education for collaboration and real-time benchmarking.
- Lead engagement with external governmental and community partners on joint initiatives that promote Seminary’s public profile.
- Manage relationships with external pr/marketing consultants, photographers, video production crews, and editors.
- Prepare a range of written content – remarks, blog posts, media material (press releases, institutional statements, opinion pieces, etc.) print collateral, reports, presentations as needed.
- Serve as editor-in-chief of Union Collective, the Seminary’s bi-annual magazine.
- Schedule and manage stream of internal communications to the Union community.
Our ideal VP candidate can expect a salary commensurate with experience. In addition to the ability to work in a diverse community with a vision and passion for UTS’s unique educational calling, we offer generous benefits including: vacation allowance, employer contribution toward a retirement plan, group term life and AD&D insurance and dental and medical insurance plans where the cost is shared between the employee and Union.
Major and Planned Giving Officer
The Major and Planned Giving Officer is a lead relationship and fund management position at Union Theological Seminary (“Union”) responsible for the planning, implementation, and execution of a strategy to attract major, planned, and legacy donors to partner with Union to fulfill their philanthropic and financial goals.
This position reports to the VP Development and Alumni/ae Relations and will work closely with the VP to expand Union’s relationships with current and prospective donors and professional advisors, educating them about Union philanthropic opportunities and charitable giving options
They will work to move current and prospective donors through the donor cycle including identifying, qualifying, engaging, evaluating, soliciting, recognizing and stewarding current and future major donors, planned giving prospects, and legacy donors.
Union is seeking a professional who is energized by being a critical member of a dynamic team helping to increase philanthropy at Union. The successful candidate must have the following:
- Deep commitment to philanthropy and higher education
- Proven fundraising success and 5 – 7 years of major gift and planned giving experience demonstrating initiative, self-motivation, and follow-through
- Technical and administrative self-sufficiency and high attention to detail are required to maintain a moves management system (Raisers Edge) for identified donor prospects
- Excellent organizational and time management skills
- Proficiency in Microsoft Office Suite
- Exceptional verbal and written communications skills
- Ability and willingness to manage multiple tasks and priorities
- Congenial personality, sense of humor, self-aware, flexible, resourceful, emotionally intelligent, confident, self-motivated, and results-oriented
Candidates with professional affiliations and CFP, CAP, and/or CFRE certifications preferred
Principal Duties and Responsibilities:
- Respond to inquiries from prospects, donor representatives and professional advisors regarding major, planned, and legacy gifts.
- Work collaboratively with Union’s communication team to develop new print and online materials about charitable giving options for prospective donors and professional advisors
- Conduct professional advisor and donor research; and draft and prepare fund agreements
- Maintain a high level of expertise regarding state and federal taxes, gift and estate giving methods and the legal aspects of charitable giving
- Provide Professional Advisors Services- Solicit and schedule meetings with professional advisors to educate them about Union. This will include individual meetings, as well as small and large group meetings and presentations (they can be in person or virtual)
- Promptly and accurately respond to professional advisor requests for information about Union services and charitable giving options
- Identify new professional advisors and track contacts with advisors and client referrals Employ an effective major donor prospect management system, assuming a portfolio of prospects for cultivation and engagement with a goal of encouraging new charitable funds, the development and stewardship of legacy gifts, and support of Union and our initiatives
- Develop and implement the organizational strategy for donor, fund holder and professional advisor education and engagement in partnership with the President, EVP, and VP Development and Alumni/ae Relations
- In collaboration with the President, EVP and the VP of Finance, serve as primary contact with legal counsel on issues related to unusual or complex gifts. Update the gift acceptance policies as needed.
- Participate in recognition events for current donors and fund holders, professional advisors, and legacy donors.
- Help design and participate in targeted prospective donor and professional advisor educational programs.
- Participate in the creation of annual development department plans, goals and strategies.
- Attend staff meetings and serve on internal committees as appropriate.
- Contribute to Union publications and marketing materials by providing data, reports, content and proofreading as needed. Contribute to communications content, when appropriate, including impact reports, press releases, blog posts, op-eds, and letters to the editor.
- Represent Union at meetings and events which may occur during or outside of normal work hours.
- Participate in all aspects of the gift cycle – initiate contacts with potential leadership and major gift donors, develop appropriate cultivation strategies, move potential donors in an appropriate and timely fashion toward fund creation, and maintain stewardship contact with donors.
- Work collaboratively with colleagues, volunteer leadership, and professional advisors (attorneys, wealth advisors, accountants, and trust officers) to cultivate and expand current giving by planned gift donors.
- Oversee process of establishing new funds by assisting donors in selecting philanthropic interests that complement and enhance donors’ goals.
- Support the giving interests and practices of our donors and fund holders, creating rewarding experiences and high impact results.
- Plan, implement, and evaluate donor cultivation and stewardship events such as small gatherings, luncheons, cocktail events, and educational opportunities to build partnerships with donors.
- Maintain a broad understanding of Union Theological Seminary and use this knowledge to maintain relationships with current, new, and prospective donors and fund holders.
- Other duties as assigned.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Enrollment Coordinator, Admissions and Financial Aid
Reporting directly to the Vice President for Admissions and Financial Aid, the Enrollment Coordinator, Admissions and Financial Aid participates in the day-to-day operations of Union Theological Seminary’s admissions and financial aid office, which processes inquiries from prospective students to the Master of Divinity, Master of Arts, Master of Sacred Theology and doctoral programs for a nationally recognized theology program with an enrollment of approximately 250 students. Responsibilities include fielding general admissions and financial inquiries from prospective and current students, following up with incomplete admission and financial aid applications, entering enrollment and financial aid data into the college’s student information system, providing administrative support to the admissions, financial aid and enrollment process, and helping maintain records.
This position will be full time.
Principal Duties and Responsibilities:
- Provide student-centered, excellent customer service, welcoming students, faculty, and staff in person and through telephone and email
- Respond to daily mail, e-mail, telephone, and in-person requests from prospective students. Provide prospective students with guidance on completing admission, financial aid, and other related enrollment paperwork by assessing needs and asking appropriate questions.
- Receive enrollment documents submitted by students (applications, transcripts, test scores, financial aid supporting documents, etc.) in the student information system, evaluate for completion and forward to counterparts in the Registrar’s or Academic Office as needed.
- Communicate with all applicants that have started the application process about application components, timelines, and procedures and update them on what components we have received.
- Manage process to upload enrolled student data into the student information system and generate university identification numbers for all incoming students in a timely manner
- Prepare complete admissions applications for distribution to faculty admissions committee members.
Financial Aid Operations
- In conjunction with the Director of Financial Aid and Business Operations, process institutional scholarships, service positions, work study positions, teaching positions, awards, and stipends through PowerFAIDS for approximately 250 enrolled students.
- Collect, review, correct, and verify financial aid information. Research and resolve related problems. Track and maintain all financial aid records, including student loan promissory notes
- Advise current and prospective students on the financial aid process and matters concerning the cost of attending and available resources (application, eligibility, programs, etc.)
- Maintain a strong working knowledge of Federal and State financial aid programs, polices, and regulations
- Provide general administrative support to the Vice President of Admissions and Financial Aid
- Assist with day-to-day administration and the school’s admissions or financial aid office.
- Maintain confidentiality of student records by following FERPA regulations, carefully monitoring student records at the workstation for security, and properly store all student records
- Maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, religious, and ethnic backgrounds
- When needed, participate in campus visitation programs, new student orientations, campus retention programs, and commencement events
MINIMUM QUALIFICATIONS: Bachelor’s degree required. Two years of experience required. Demonstrated accuracy in handling detailed work required. Demonstrated superior customer service and interpersonal skills and excellent written and oral communication skills required. Strong organizational skills required. Must demonstrate strong computer skills. Experience with PowerFAIDS preferred; experience with Salesforce EnrollmentRx and Blackbaud preferred. Excellent proofreading/editing skills required. Must be able to work under pressure on concurrent projects with frequent interruptions and minimal supervision.
Submission of a cover letter with a current resume is required.
Union Theological Seminary, an equal opportunity employer, seeks a racially diverse, broadly representative faculty, staff, and student body that is sensitive to cross-cultural issues. The Union Theological Seminary community is diverse not only in race, age, gender, and sexuality, but also in geography, background, perspective, denomination, and even faith traditions. Union is set in the urban environment of New York City, which is a microcosm of the world, a place where the local and the global intersect. The seminary enjoys cooperative relations with other academic, cultural and church institutions in the Morningside Heights/Harlem neighborhood, as well as in the greater New York area and elsewhere.