Position Summary:
The Major and Planned Giving Officer is a lead relationship and fund management position at Union Theological Seminary (“Union”) responsible for the planning, implementation, and execution of a strategy to attract major, planned, and legacy donors to partner with Union to fulfill their philanthropic and financial goals.

This position reports to the VP Development and Alumni/ae Relations and will work closely with the VP to expand Union’s relationships with current and prospective donors and professional advisors, educating them about Union philanthropic opportunities and charitable giving options

They will work to move current and prospective donors through the donor cycle including identifying, qualifying, engaging, evaluating, soliciting, recognizing and stewarding current and future major donors, planned giving prospects, and legacy donors.

Ideal Candidate:
Union is seeking a professional who is energized by being a critical member of a dynamic team helping to increase philanthropy at Union. The successful candidate must have the following:

• Deep commitment to philanthropy and higher education
• Proven fundraising success and 5 – 7 years of major gift and planned giving experience demonstrating initiative, self-motivation, and follow-through
• Technical and administrative self-sufficiency and high attention to detail are required  to maintain a moves management system (Raisers Edge) for identified donor prospects
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite
• Exceptional verbal and written communications skills
• Ability and willingness to manage multiple tasks and priorities
• Congenial personality, sense of humor, self-aware, flexible, resourceful, emotionally intelligent, confident, self-motivated, and results-oriented

Candidates with professional affiliations and CFP, CAP, and/or CFRE certifications preferred 

Principal Duties and Responsibilities:

• Respond to inquiries from prospects, donor representatives and professional advisors regarding major, planned, and legacy gifts.
• Work collaboratively with Union’s communication team to develop new print and online materials about charitable giving options for prospective donors and professional advisors
• Conduct professional advisor and donor research; and draft and prepare fund agreements
• Maintain a high level of expertise regarding state and federal taxes, gift and estate giving methods and the legal aspects of charitable giving
• Provide Professional Advisors Services- Solicit and schedule meetings with professional advisors to educate them about Union. This will include individual meetings, as well as small and large group meetings and presentations (they can be in person or virtual)
• Promptly and accurately respond to professional advisor requests for information about Union services and charitable giving options
• Identify new professional advisors and track contacts with advisors and client referrals Employ an effective major donor prospect management system, assuming a portfolio of prospects for cultivation and engagement with a goal of encouraging new charitable funds, the development and stewardship of legacy gifts, and support of Union and our initiatives
• Develop and implement the organizational strategy for donor, fund holder and professional advisor education and engagement in partnership with the President, EVP, and VP Development and Alumni/ae Relations
• In collaboration with the President, EVP and the VP of Finance, serve as primary contact with legal counsel on issues related to unusual or complex gifts. Update the gift acceptance policies as needed.
• Participate in recognition events for current donors and fund holders, professional advisors, and legacy donors.
• Help design and participate in targeted prospective donor and professional advisor educational programs.
• Participate in the creation of annual development department plans, goals and strategies.
• Attend staff meetings and serve on internal committees as appropriate.
• Contribute to Union publications and marketing materials by providing data, reports, content and proofreading as needed. Contribute to communications content, when appropriate, including impact reports, press releases, blog posts, op-eds, and letters to the editor.
• Represent Union at meetings and events which may occur during or outside of normal work hours.
• Participate in all aspects of the gift cycle – initiate contacts with potential leadership and major gift donors, develop appropriate cultivation strategies, move potential donors in an appropriate and timely fashion toward fund creation, and maintain stewardship contact with donors.
• Work collaboratively with colleagues, volunteer leadership, and professional advisors (attorneys, wealth advisors, accountants, and trust officers) to cultivate and expand current giving by planned gift donors.
• Oversee process of establishing new funds by assisting donors in selecting philanthropic interests that complement and enhance donors’ goals.
• Support the giving interests and practices of our donors and fund holders, creating rewarding experiences and high impact results.
• Plan, implement, and evaluate donor cultivation and stewardship events such as small gatherings, luncheons, cocktail events, and educational opportunities to build partnerships with donors.
• Maintain a broad understanding of Union Theological Seminary and use this knowledge to maintain relationships with current, new, and prospective donors and fund holders.
• Other duties as assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Position Summary:

Reporting directly to the Vice President for Admissions and Financial Aid, the Enrollment Coordinator, Admissions and Financial Aid participates in the day-to-day operations of Union Theological Seminary’s admissions and financial aid office, which processes inquiries from prospective students to the Master of Divinity, Master of Arts, Master of Sacred Theology and doctoral programs for a nationally recognized theology program with an enrollment of approximately 250 students. Responsibilities include fielding general admissions and financial inquiries from prospective and current students, following up with incomplete admission and financial aid applications, entering enrollment and financial aid data into the college’s student information system, providing administrative support to the admissions, financial aid and enrollment process, and helping maintain records.

This position will be full time.

Principal Duties and Responsibilities:

Admissions Operations

• Provide student-centered, excellent customer service, welcoming students, faculty, and staff in person and through telephone and email
• Respond to daily mail, e-mail, telephone, and in-person requests from prospective students. Provide prospective students with guidance on completing admission, financial aid, and other related enrollment paperwork by assessing needs and asking appropriate questions.
• Receive enrollment documents submitted by students (applications, transcripts, test scores, financial aid supporting documents, etc.) in the student information system, evaluate for completion and forward to counterparts in the Registrar’s or Academic Office as needed.
• Communicate with all applicants that have started the application process about application components, timelines, and procedures and update them on what components we have received.
• Manage process to upload enrolled student data into the student information system and generate university identification numbers for all incoming students in a timely manner
• Prepare complete admissions applications for distribution to faculty admissions committee members.

Financial Aid Operations

• In conjunction with the Director of Financial Aid and Business Operations, process institutional scholarships, service positions, work study positions, teaching positions, awards, and stipends through PowerFAIDS for approximately 250 enrolled students.
• Collect, review, correct, and verify financial aid information. Research and resolve related problems. Track and maintain all financial aid records, including student loan promissory notes
• Advise current and prospective students on the financial aid process and matters concerning the cost of attending and available resources (application, eligibility, programs, etc.)
• Maintain a strong working knowledge of Federal and State financial aid programs, polices, and regulations

Administrative Support

• Provide general administrative support to the Vice President of Admissions and Financial Aid
• Assist with day-to-day administration and the school’s admissions or financial aid office.

Other responsibilities

• Maintain confidentiality of student records by following FERPA regulations, carefully monitoring student records at the workstation for security, and properly store all student records
• Maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, religious, and ethnic backgrounds
• When needed, participate in campus visitation programs, new student orientations, campus retention programs, and commencement events

MINIMUM QUALIFICATIONS: Bachelor’s degree required. Two years of experience required. Demonstrated accuracy in handling detailed work required. Demonstrated superior customer service and interpersonal skills and excellent written and oral communication skills required. Strong organizational skills required. Must demonstrate strong computer skills. Experience with PowerFAIDS preferred; experience with Salesforce EnrollmentRx and Blackbaud preferred. Excellent proofreading/editing skills required. Must be able to work under pressure on concurrent projects with frequent interruptions and minimal supervision.

Submission of a cover letter with a current resume is required.

Hiring Policy:

Union Theological Seminary, an equal opportunity employer, seeks a racially diverse, broadly representative faculty, staff, and student body that is sensitive to cross-cultural issues. The Union Theological Seminary community is diverse not only in race, age, gender, and sexuality, but also in geography, background, perspective, denomination, and even faith traditions. Union is set in the urban environment of New York City, which is a microcosm of the world, a place where the local and the global intersect. The seminary enjoys cooperative relations with other academic, cultural and church institutions in the Morningside Heights/Harlem neighborhood, as well as in the greater New York area and elsewhere.

Department: Academic Affairs
Reports to: Dean/Vice President of Academic Affairs

Description of Position: The Dean of Chapel oversees the worship and spiritual life of the seminary. Working with the seminary’s multi-religious constituencies and appropriate groups, the Dean of Chapel assesses and facilitates worship needs of the whole community, supporting students in their liturgical and homiletical learning, and making provision for the ongoing spiritual care needs of students.

ESSENTIAL DUTIES:

• Oversight of Worship and Chapel Events
  • Plan, Implement, and Evaluate Daily Chapel
    • Attendance at all chapel services and public liturgical events is required.
    • Develop a schedule and provide planning, implementation and evaluation of daily chapel worship:
    • As Chapel functions as a laboratory for student leadership in preaching and worship, the Dean of Chapel organizes, gathers, and facilitates theological/ spiritual and liturgical reflection with student caucuses and other student groups (including denominational/specific faith traditions); and with faculty and their classes, for regularly scheduled 1) pre-planning, 2) implementation, and 3) post-evaluation of daily chapel services, in close consultation with full-time worship and homiletics faculty.
    • Schedule and provide planning and support for outside preachers, artists, and other guest worship leaders:
      • Coordinate music with planning groups and professional musicians
      • Publicize chapels within the seminary and externally as appropriate
      • Attend daily chapel and lead/preside in worship as appropriate
  • Manage Worship Office
    • Hire, train, and manage 3-5 student Chapel Ministers
    • Hire: advertise, interview in the Spring of each year
    • Train:
      • Worship planning facilitation
      • Chapel technical systems
      • Creation of ritual objects and worship environment
      • Critical skills for worship evaluation
    • Manage:
      • Convene weekly staff meeting
      • Assign staff responsibilities
      • Collect and report timesheets
      • Appraise performance
      • Address employee complaints and problems
    • Oversee the Worship Office and related budgets
      • Process check requisitions
      • Monitor departmental budgets
      • Process payments for worship and music related expenses of special events (Commencement, Convocation, faculty inaugurations, etc.)
      • Hire, train, and manage Work Study/student staff, as available, to assist with office work.
  • Steward James Chapel, its technical systems, and musical instruments
    • Coordinate with the VP of Buildings and Grounds for the ongoing care and maintenance of James Chapel
    • Monitor and recommend updates to the technical systems of the chapel (lighting, audio, video, and media)
    • Provide for the regular tuning, maintenance, and purchase of chapel pianos and organ
      • Arrange for and monitor the use of chapel instruments by outside individuals and groups
  • Manage Seminary Music Programs
    • Hire and manage directors for the seminary choir and Gospel Choir
    • Hire and manage accompanist/s for Daily Chapel
    • Facilitate collaboration between worship planners and musicians
    • Produce concerts of the Seminary and Gospel Choir
    • Provide for substitutes as necessary
  • Facilitate Theology and the Arts program
    • Produce art exhibits in James Chapel/on campus:
      • Receive portfolios
      • Negotiate contracts
      • Arrange for and promote opening reception
      • Install art with the assistance of the artist and chapel staff
        • Produce concerts and other performances for the benefit of the seminary community
        • In collaboration with the worship faculty, help identify mentors and practical opportunities for students engaged in ongoing training in the arts; and drawing on designated funds, develop short and long-term artistic residencies
  • Take the Lead in Planning Special Events:
    • In cooperation with the Professor of Worship, the President’s Office, and the Academic Office, prepare special events of the seminary (and attendant planning meetings, rehearsals, side events, etc.) including Convocation, Commencement, Union Days, Faculty Inaugurations, Memorial Services, Union Medal, Admitted Students Day, etc.
• Oversight of Spiritual Formation Programs:
  • Develop, support, and supervise programs to meet the multi-religious, community-wide, small group, and individual religious and spiritual needs of students and the seminary community.
    • Coordinate and oversee professional spiritual care providers/small group facilitators from diverse faith traditions
    • Develop programs focused on spirituality for students and the community and facilitate and provide support for student-led programs (e.g., workshops, retreats, &/or arrange training and supervision of peer spiritual care teams, etc.)
  • Identify and meet needs re: shared concerns for students’ spiritual and emotional needs, referring students to the Dean of Students for outside referrals when necessary.
  • Communicate emergency/crisis needs promptly to the Academic Dean and Dean of Students for appropriate intervention.
• Other Responsibilities:
  • Collaborate as a member of the Academic Office and wider seminary community, and meet regularly with the Dean and other members of the Academic Office team as needed.
  • Participate ex officio (with voice, no vote) in meetings of the Practical Theology Field faculty for purposes of planning, curriculum coordination, and mentoring of students, and attend open portions of faculty meetings ex officio.
  • Attend the seminary Executive Team, the PAT, the Committee on Spiritual Formation, and attend or consult to other seminary committees and team meetings as needed.
  • Build relationships with communities beyond Union:
    • Arrange for the participation of alumni/ae in Union worship
    • Facilitate opportunities for students to participate in the development of worship in congregations and other settings
    • Preach, lead worship, perform, and teach worship planning workshops in congregations
    • Relate/report as needed to judicatory bodies in denominations and faith traditions with whom the seminary contracts to train students for ordained ministry
    • Participate in relevant professional organizations/conferences for professional development
    • Serve as a liaison and resource to external organizations and build interfaith and inter-seminary relationships on behalf of the seminary on matters related to worship

EDUCATION AND DIRECT EXPERIENCE

• MDiv or equivalent required, with focus/concentration in worship. PhD in a relevant discipline desirable.
• 3-5 years’ experience in the design and leading of worship across Christian denominations and multi-faith settings, and in diverse multi-cultural contexts.
• 3-5 years’ experience in providing professional spiritual or pastoral care or counseling; certificate or specialized training in spiritual direction/spiritual care/pastoral counseling desirable.
• Experience and training in the arts desirable.
• Experience and/or understanding of disability needs relating to worship and spiritual care desirable.

OTHER QUALIFICATIONS

• Demonstrated creativity and imagination with openness to a variety of worship expressions and theologies, including expansive knowledge of and experience with the history and practice of liturgy and ritual.
• Demonstrated training and experience in theory and practice of spiritual care/pastoral care and counseling, and knowledge of the field of pastoral theology. Some mental health and/or crisis training and small group facilitation desirable.
• Demonstrated capacity to work collegially and model collaborative leadership and planning.
• Administrative experience to manage staff, maintain a budget, and interact regularly with departments across the seminary
• Competency with software and hardware necessary to support daily worship events including some familiarity with design and production programs necessary to support chapel events (such as Photoshop, InDesign, Finale, video editors, and other media presentation software)
• Some familiarity with the technical systems for the production of live performance and an ability to supervise their use: lighting, sound, video, media production, and staging
• A note re: physical demands: Although there is opportunity for the Dean of Chapel to assist in the preparation of the worship space (moving chairs and other liturgical furniture, hanging banners, rigging lights, etc.), these physical activities are not a requirement of the position. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

To apply, send cover letter and resume/CV to utsjobs@uts.columbia.edu.

Position Summary:

Union Theological Seminary’s Onsite Facilities Manager is a multifaceted role that combines the high-level strategic management of an experienced facilities administrator with the supervision skills of a lead building engineer in managing a 250,000 gross square foot facility. This on-site role will be a live-in position. It will be responsible for directing the day-to-day operations of UTS’ facilities management program while also serving as the first point of contact and response to any building, engineering, technical, and personnel issues that arise in the management of the UTS facilities. Union offers a comprehensive benefit program for its employees consisting of medical, dental, vision, group term life, AD&D, and retirement plans in addition to vacation, sick leave, and thirteen paid holidays per year.

Essential Functions:

Operations and Maintenance of Facilities (50%)

• Monitor, operate, and maintain complex mechanical HVAC, electrical, and plumbing systems
• Troubleshoot and perform/supervise maintenance work on building systems and equipment
• Respond to and manage onsite client work requests
• Manage minor renovations and remodel projects
• Live on-site and be responsible 24/7 for emergency response

Manage Maintenance Employees and Contractors (35%)

• Manage work order system and track workers time against assigned work
• Plan and schedule work for both maintenance and custodial employees
• Manager maintenance contracts tracking work assignment and completion

Develop and Administer Facilities Operations Budgets (15%)

• Coordinate and develop facilities operations budgets with institution administration
• Independently interpret and develop policies and procedures

Required Skills:

• Possesses technical expertise of complex building and engineering systems
• Possesses ability to troubleshoot and monitor system performance
• Excellent supervisory and managerial ability
• Ability to administer maintenance contracts
• Awareness of OSHA guidelines, engineering standards, and NYC compliance mandates
• Solid analytical, negotiation, and general business skills
• Proficiency with computer technology, specifically Microsoft Office suite and building automation systems
• Knowledge of NYC building and fire department codes
• General knowledge of facilities’ work order software and systems

Required Minimum Qualifications:

• Associates technical degree or certification in HVAC or related field – or bachelor’s degree in engineering or related discipline.
• 5-7 years’ relevant professional experience in managing building mechanical and HVAC systems including 2-3 years’ experience in a supervisory role (preferred) in a facilities management organization
• Boiler and high- pressure vessel operator’s certification
• Technical knowledge of HVAC systems and digital controls
• Experience in an urban institutional building services program (or otherwise large urban residential building complex) preferred

Submission Guidelines:

To apply for this position, please send a cover letter and resume to utsjobs@uts.columbia.edu and indicate the specific job title in the subject line.