DEPARTMENT: Academic Affairs

REPORTS TO: Vice President and Dean of Academic Affairs

POSITION SUMMARY:

The Dean of Student Affairs is responsible for administering the Office of Student Affairs and developing student policies and procedures in accordance with the vision, mission, values, strategic planning and program objectives of Union Theological Seminary. In collaboration with senior administration, the Dean of Student Affairs promotes a safe, healthy, and supportive atmosphere and community.

ESSENTIAL DUTIES

1. Collaborates with the Academic Office in developing and managing co-curricular and extracurricular learning and service opportunities. Serves on the Program and Academic Team, and other committees as necessary, including Mid- Program Review and the Committee on Standing.

2. Helps establish a student culture where equity, diversity and inclusion are encouraged. Collaborates with the Office of Housing and Campus Services in overseeing residential life and supervises Student Life Assistants

3. Manages compliance with relevant federal, state and local regulations, including but not limited to HIPPA, FERPA, Title IX and Dept. of Homeland Security. Develops and coordinates policies and procedures related to all student activities, including various Handbooks.

4. Administers the policies and regulations of the seminary as they pertain to students, including the facilitation of internal judicial and/or disciplinary procedures.

5. Oversees International Student Services and serves as the Principle Designated School Official (PDSO) for the Student and Exchange Visitor Program (SEVP). Processes, monitors and manages international student immigration and related information in the Student and Exchange Visitor Information System (SEVIS) database.

6. Serves as a liaison to the seminary’s senior leadership team, student senate, caucus leaders and student workers in the Office of Student Affairs.

7. Oversees Disability Services and administers the student health insurance process of Columbia Student Health, Columbia Counseling and Psychological Services and the Alice! Health Program. Ensures compliance with immunization and health insurance enrollment requirements.

8. Plans and coordinates student events, awareness programs and educational workshops and retention activities to build and strengthen student capacity. Collaborates with faculty in planning Orientation.

9. Collaborates with the Office of Integrative and Field-Based Education to provide students with vocational direction and career guidance. Oversees the Student Digest and student affairs webpages on seminary website, and on social media websites

10. Serves as the Seminary’s Fulbright Program Advisor.

11. Promotes sexual health education in collaboration with the Academic Affairs Office, the Office of Integrative and Field-Based Education, and the Office of Title IX.

12. Oversees the Committee on Spiritual Formation and the Spirit Care Team, including the Interfaith Chaplain and Spiritual Director. Serve as a resource to the director of worship to ensure a campus wide worship experience that supports the spiritual formation and spiritual care of students.

13. Attends professional development conferences, trainings and workshops related to the professional competency areas for student affairs practitioners in higher education and graduate theological institutions.

Knowledge, Skills and Abilities:

• M.Div. or other relevant master’s degree or equivalent 3 to 5 years or related experience in student services, counseling, or related field or equivalent combination of education and experience is required.
• Commitment to working collaboratively and interdependently. Ability to establish priorities among various tasks and to innovate as needs evolve.
• Cross-cultural competence and demonstrated experience advising students on confidential matters.
• Managerial and interpersonal skills, including the capacity to supervise, build and lead a student affairs/services staff team, and to plan and coordinate student events.

DEPARTMENT: Development

REPORTS TO: President and Executive Vice President

FLSA: Exempt

COLLECTIVE BARGAINING UNIT: No

Union Theological Seminary seeks a highly energetic, dynamic, caring, and visionary leader to serve as Vice President for Development.

POSITION SUMMARY:

Union Theological Seminary in the City of New York is seeking an experienced and dynamic individual for the role of Vice President for Development (VPD). Reporting to the President and Executive Vice President (EVP) of Union and working very closely with the Board of Trustees, the VPD is the chief development and external relations officer for Union. The VPD is a member of Union’s senior leadership team and is responsible for raising necessary resources to sustain and advance Union’s financial well-being, as well as the execution of an integrated fundraising strategy that produces measurable results and positive visibility for Union.

The VPD leads a staff of 7 (development, alumni/ae affairs and foundation reports) and is responsible for the planning, implementation, and administration of all advancement functions, such as strategic planning, comprehensive campaigns, alumni relations, fundraising (major gifts and planned gifts), public relations, government relations and special events. The VPD advises the President and EVP on matters that affect external support for Union, working collaboratively with other senior staff to develop both long-term and immediate strategies and programs for the engagement and support of advancement constituents.

ESSENTIAL DUTIES

Development Responsibilities
The incumbent is responsible for the oversight of constituency engagement and for researching, designing, cultivating, coordinating, and executing all central advancement programs including leadership and major gift fundraising, foundation gifts and sponsorship, planned giving, major capital campaigns, prospect research, prospect and donor communications, advancement events, and advancement services.

• Provide strategic leadership for annual and planned giving; advancement research and database management; major gift fundraising for facilities, endowments and special programs; special events; and constituency relations.
• Develop and implement a comprehensive plan for development commensurate with the strategic goals of Union for the next five years.
• Manage the cultivation, solicitation and stewardship of a portfolio of key prospects and donors.
• Work closely with senior staff of Union, trustees, key volunteers and donors, and manage the President’s involvement in the development and constituency relations initiatives.
• Oversee Union’s comprehensive alumni engagement program for Union’s 5,000 living alumni.
• Assure the maintenance of complete records of all gifts and commitments, as well as data integrity for all alumni, donors and prospects.
• Oversee the development of all advancement communications and the planning and implementation of all events in connection with the development and constituency relations initiatives.

General Responsibilities

Regularly report to and make recommendations to the President and EVP, and as required to the Board of Trustees, on the status of the functional areas as they relate to the long-range and annual goals, staffing, budget and plans of actions.

• Serve as a member of Union’s senior leadership team, as a member of the Board Development Committee, Strategic Planning Committee and other task force assignments as made from time to time by the EVP.
• Manage staff and budget for the office.
• Prepare reports for the Board; present at Board meetings; prepare reports for other organizations as required.
• Responsible for additional projects as assigned by the EVP.

Knowledge, Skills and Abilities:

• Bachelor’s degree required; advanced degree preferred related to business, development, fundraising, or non-profit management.
• At least 10 years experience of demonstrated success in development, including capital campaign experience, preferably higher education. Enthusiasm, drive, motivational ability, willingness to take risks, and competitive spirit; a passion for relationship building and fund raising.
• Ability and willingness to enthusiastically support Union’s mission, identity, tradition and spirit, and its commitment to diversity and inclusiveness.
• A results-oriented, strategic thinker who seeks to expand the boundaries of development and have a larger impact across Union. Ability to develop effective long- and short-range strategic plans.
• A proven team-builder with demonstrated management experience in the successful leadership of staff, with the skills, training and competence to serve as a mentor to staff and colleagues.
• The skills and ability to strategize and direct high-level gift and grant discussions, as well as an outstanding record of personal solicitation calls on major foundation and individual donor prospects.
• High-level communication skills to express, both orally and in writing, the mission and fundraising goals of Union.
• Experience in making presentations to internal and external group on fundraising campaigns.
• The capacity and desire to strengthen links of communication and service between the development areas and other academic and administrative areas of Union.
• Excellent interpersonal skills to work effectively with the President, EVP, Trustees, Deans, faculty, administrators, students, alumni, community leaders, volunteers, and donors.
• Ability to manage staff and communicate effectively with them.
• Ability to work strategically and collaboratively as a member of Union’s senior leadership team.
• Ability to travel and be present for special events on evenings and weekends.
• Intellectual depth, moral integrity, vision, energy, and creativity.
• Proficient with software (Word, Excel, PowerPoint, etc.); basic understanding of the potential of technology to facilitate development function and improve internal communications within Union and external communications beyond Union.

Union Theological Seminary in the City of New York (Union) seeks a Program Coordinator to oversee the administrative and programmatic management of the day-to-day operations, data processes and communications outreach strategy for the RISE Together National Mentorship Network. (Part Time—20 hours per week.)

RISE Together is a national mentorship network for women of color in ministry anchored at Union. As a female centered network, RISE seeks to connect women of color seminary students and early/mid-career clergy to experienced women ministers, pastors, faculty and community leaders by providing regional cohorts of mentoring relationships and sister-peer support networks that provide safe spaces for renewal, inspiration, support and empowerment.

DUTIES & RESPONSIBILITIES

Reporting directly to the Executive Director, the Program Coordinator is responsible for:Assisting with the management of RISE programming, locally and nationally, mentoring program infrastructure, leadership development and research goals, including database maintenance of RISE Together mentors, mentees, partners and members.

• Contributing to the creation and maintenance of a welcoming and professional office environment that supports the RISE network and the cultivation of partnerships.
• Providing the Executive Director with additional outreach support to recruit multicultural women of color ministry leaders as a part of the RISE Together mentorship network.
• Collecting and utilizing input from network participants to inform, revise and shape RISE Together program operations as appropriate.
• Assist with the coordination and oversite of RISE Team members and the communications strategy including the use of social media platforms and written, graphic, and video content, including an e-newsletter and discussion group postings.
• Assist with coordinating special events and leadership training programs.
• Serve as mentor within the RISE Network as appropriate.
• Other duties as needed.

QUALIFICATIONS

• Bachelor’s degree required; Masters in Theology or Masters of Divinity preferred.
• 3-4 years program and administrative experience required; some management experience preferred.
• Strong written and verbal communications skills.
• Proficiency with Microsoft software (Word, Excel, PowerPoint) required; Website and graphic design experience preferred.
• High comfort level interfacing with diverse constituencies.

APPLICATION INFORMATION

To apply for this position, please send a cover letter and resume to utsjobs@uts.columbia.edu

Union Theological Seminary in the City of New York (Union) seeks an Administrative Assistant to manage the day-to-day operations and administrative functions of the RISE Together National Mentorship Network. (Part Time—20 hours per week.) 

RISE Together is a national mentorship network for women of color in ministry anchored at Union. As a female centered network, RISE seeks to connect women of color seminary students and early/mid-career clergy to experienced women ministers, pastors, faculty and community leaders by organizing regional cohorts of mentoring relationships and sister-peer support networks that provide safe spaces for renewal, inspiration, support and empowerment.

DUTIES & RESPONSIBILITIES

Reporting directly to the Executive Director, the Administrative Assistant is responsible for:

• Managing administrative processes to ensure successful day-to-day operations including creating and maintaining necessary data bases, filing processes and routing internal and external correspondence to appropriate RISE staff.
• Processing financial requests and working with internal departments to ensure timely execution of departmental processes.
• Planning and scheduling events
• Creating and facilitating a welcoming and professional office environment that supports participants in the RISE Together mentorship network.
• Assisting with handling prompt network and external communication.
• Documenting and archiving all RISE collateral.
• Other duties as needed.

QUALIFICATIONS

• Bachelor’s degree required.
• 5 years program and administrative experience required;
• Strong written and verbal communications skills.
• Proficiency with Microsoft software (Word, Excel, PowerPoint) required;
• High comfort level interfacing with diverse constituencies.

APPLICATION INFORMATION

To apply for this position, please send a cover letter and resume to utsjobs@uts.columbia.edu

Reporting directly to the Vice President for Admissions and Financial Aid, the Enrollment Coordinator, Admissions and Financial Aid participates in the day-to-day operations of Union Theological Seminary’s admissions and financial aid office, which processes inquiries from prospective students to the Master of Divinity, Master of Arts, Master of Sacred Theology and doctoral programs for a nationally recognized theology program with an enrollment of approximately 250 students. Responsibilities include fielding general admissions and financial inquiries from prospective and current students, following up with incomplete admission and financial aid applications, entering enrollment and financial aid data into the college’s student information system, providing administrative support to the admissions, financial aid and enrollment process, and helping maintain records.

CHARACTERISTIC DUTIES:

Admissions Operations 40%

• Provide student-centered, excellent customer service, welcoming students, faculty, and staff in person and through telephone and email
• Respond to daily mail, e-mail, telephone, and in-person requests from prospective students. Provide prospective students with guidance on completing admission, financial aid, and other related enrollment paperwork by assessing needs and asking appropriate questions.
• Receive enrollment documents submitted by students (applications, transcripts, test scores, financial aid supporting documents, etc.) in the student information system, evaluate for completion and forward to counterparts in the Registrar’s or Academic Office as needed.
• Manage process to upload enrolled student data into the student information system and generate university identification numbers for all incoming students in a timely manner

Financial Aid Operations 35%

• In conjunction with the Director of Financial Aid and Business Operations, process institutional scholarships, service positions, work study positions, teaching positions, awards, and stipends through PowerFAIDS for approximately 250 enrolled students.
• Collect, review, correct, and verify financial aid information. Research and resolve related problems. Track and maintain all financial aid records, including student loan promissory notes
• Advise current and prospective students on the financial aid process and matters concerning the cost of attending and available resources (application, eligibility, programs, etc.)
• Maintain a strong working knowledge of Federal and State financial aid programs, polices, and regulations

Administrative Support 20%

• Provide general administrative support to the Vice President of Admissions and Financial Aid
• Assist with day-to-day administration and the school’s admissions or financial aid office office
• Supervise 2-3 graduate student workers.

Other responsibilities 5%

• Maintain confidentiality of student records by following FERPA regulations, carefully monitoring student records at the workstation for security, and properly store all student records
• Maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, religious, and ethnic backgrounds
• When needed, participate in campus visitation programs, new student orientations, campus retention programs, and commencement events

MINIMUM QUALIFICATIONS:  Bachelor’s degree required. Two years of related experience required, preferably in a university setting. Demonstrated accuracy in handling detailed work required. Demonstrated superior customer service and interpersonal skills and excellent written and oral communication skills required. Strong organizational skills required. Must demonstrate strong computer skills.  Experience with PowerFAIDS preferred; experience with Salesforce EnrollmentRx and Blackbaud preferred. Excellent proofreading/editing skills required. Must be able to work under pressure on concurrent projects with frequent interruptions and minimal supervision.

Submission of a cover letter with a current resume is required.