Satisfactory Academic Progress

For Financial Aid Purposes

Federal regulations require that Union Theological Seminary monitor the Satisfactory Academic Progress (“SAP”) of degree-seeking students to determine their eligibility for federal financial aid programs. At Union, students must meet all SAP requirements to remain eligible for institutional and federal funding. Federal regulations require that Union begin tracking SAP for all students from the first date of enrollment at the Seminary, whether or not financial aid was received. SAP for financial aid purposes is evaluated at the end of each semester for all students, except those in the PhD program. SAP for PhD students is assessed at the end of each academic year.

Guidelines

The SAP standard requires that Union monitor two components of a student’s academic progress:

  1. quantitative progress (pace of completion) and;
  2. qualitative progress (academic standing as measured by grade point average equivalent).

The Registrar provides a periodic report with the students’ quantitative data and qualitative information to the Office of Financial Aid.  This will be reviewed by the Director of Financial, with consultation to the Vice President of Admissions and Financial Aid, the Academic Dean, and the Assistant Dean of Academic Administration. Such information is documented through notation in the student’s academic file. A student will be notified of lack of SAP via electronic correspondence sent to their Seminary email address.

Maximum Time to Completion

The table below sets forth the Maximum Time to Completion for all UTS degree programs. For all degree seeking students, all requirements for their respective programs must be completed as stated below. Part-time students enrolled in 6 or fewer credits per semester must also complete the program within the maximum time to completion set forth below.

Degree Program Published Program Duration Maximum Time to Completion
MDiv 3 years 5 years
MA 2 years 4 years
STM 1 year 2 years
DMin 3 years 5 years
PhD 10 years

 

Satisfactory Academic Progress Standards

MDiv, MA, STM, and DMin Students

Pacing (quantitative) standard:

Students must successfully complete 80% of cumulative credits attempted at each evaluation period.

  • Those students who do not receive federal aid in a semester, but who subsequently apply for assistance, must also meet the credit accumulation standard in order to receive federal funds.
  • Course graded Withdrawal (W), No Credit (NC) will be considered credits attempted but not completed
  •  Transfer credits accepted from other institutions are not included in pace calculations
  • SAP will include credit hours pursued via a cross-registration agreement with another institution or through an approved dual degree program
  • Should a student transfer into a different degree program at Union, SAP will be reviewed on the basis of the requirements for the program to which the student transferred, with appropriate consideration given to Union courses accepted for transfer into the new program.

Grade Equivalent (qualitative) standard:

Federal regulations require the calculation of a minimum grade equivalent average for financial aid purposes. The minimum Title IV requirement for a student in their second academic year is a “Credit” (CR) average or standing consistent with graduation.

PhD Students

Pacing (quantitative) standard

PhD students must satisfactorily complete 40 credits during their two-year residency.

Grade Equivalent (qualitative) standard

Federal regulations require the calculation of a minimum grade equivalent average for financial aid purposes. The minimum Title IV requirement for a student in their second academic year is a “Credit” (CR) average or standing consistent with graduation.

Failure to Maintain Satisfactory Academic Progress 

Aid Eligibility Appeals and Reinstatement 

Consistent with policies and procedures for academic appeals of dismissal, a student who has failed to meet SAP standards and has had their financial aid suspended may submit an Aid Eligibility Appeal. An Aid Eligibility Appeal must be submitted in writing within ten days of the student being notified that their financial aid has been suspended.

All Aid Eligibility Appeals must be reviewed by a joint review committee composed of the Academic Dean, Assistant Academic Dean of Academic Administration, the Vice President of Admissions and Financial Aid, the Director of Financial Aid, and the Registrar. An Aid Eligibility Appeal may be submitted either on the basis of a student’s failure to meet SAP standards or a student failing to graduate within the Maximum Time to Completion.

Impact of Financial Aid Warnings, Probations and Suspensions on Registration

A student may still register for courses and maintain status in their degree program, whether she/he has received a financial aid warning, has had their financial aid suspended or is currently on financial aid probation, provided that the student still meets the academic regulations of their program of study. Any student who registers for a term during which their status is Not Aid Eligible is obligated to pay current tuition and fees, even though financial aid was not awarded.

Check with the Financial Aid Office (212) 280-1531 for more information.

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