Student Reimbursement Form

Students may request reimbursement for purchases made for a caucus or campus-wide event. Requests may be granted within the budgetary limits of any particular caucus or directly from Student Senate.

Processing from the date of submission will take approximately one month. If you have not received your check after this period or if you have any questions, please reach out to Jesse Ortiz at

Please fill out the form below to process your reimbursement:

  • Personal Information

  • As it will appear on the check.
  • MM slash DD slash YYYY
  • Event Planning

  • Please share the vendor, item and amount on each receipt.
    Date of PurchaseVendorItemsAmount 
  • Approval:

  • Receipts

  • Please label each receipt: LastName-Vendor-Total. Please include any other relevant documentation, if applicable.
    Drop files here or
    Max. file size: 10 MB.
    • The Student Senate Treasurer, the Office of Student Life, and the Office of Finance and Operations are all responsible for independent approval of expenses. Please be aware that procedures for reimbursement are done with respect to the various requirements of each particular office.
      If you have not already submitted a W9 form to Union Theological Seminary, please check with the Treasurer to see if you are in UTS’s financial records. Forms can be found online at You may submit this to the Treasurer or directly to Bethany Vaughan in the Office of Finance and Operations at
      Please be prepared to provide supporting documentation (e-mails, fliers, etc) of event or project if requested.